Managed AI agents for small operations
Inbox triage, order chasing, morning reporting: handled by an agent we build, run, and keep tuned for you, for a flat monthly fee that covers support, updates, and ongoing tuning.
You don’t buy software. You rent a reliable digital worker, with a human accountable for it.
No pitch deck, no obligation, just a look at which recurring headache is worth handing off first.
Who this is for
Small distributors, trades, and service businesses (roughly 10–75 staff) whose office runs on a busy shared inbox, and who have no IT department to build or babysit AI tools.
Built for Microsoft 365 and Google Workspace (email, calendar, and files), plus one system of record per client: accounting, CRM, or your industry tool.
Anything beyond the standard setup is scoped in discovery, and sometimes the honest answer is no.
The economics have to work, and we’ll say so when they don’t. If the time handed back isn’t worth at least twice the monthly fee, it’s the wrong tool.
If one person can clear the inbox in a few minutes, an agent is overkill. A Copilot licence is enough. Discovery is where we do that math with you, before any pilot is sold.
The starter agents
Most clients begin with one. Each is built around your inbox, your systems, and your voice, then supervised and tuned every month.
Reads the shared inbox, sorts what matters, drafts replies in your voice, and files the rest, so staff open their day to a sorted inbox instead of a pile.
Drafts only: nothing sends without a human tap, until you say otherwise.
Tracks open orders and commitments, flags what’s late or gone quiet, and drafts the follow-up, so staff just approve and send instead of chasing threads from memory.
Nothing chases a customer without a person approving it first.
One short report before the day starts: what’s shipping, what’s short, what’s overdue, who needs a call. Built from your own systems, not a generic dashboard.
Read-only by design: it reports; it doesn’t change your systems.
Operators, not chatbot salesmen. We come from running operations, and every agent is set up the way a careful new hire would be: clear scope, clear limits, and someone accountable for its work.
Also available: Collections Chaser · Invoice Intake · Document Intake & Filing · Lead First-Response · Review Request Chaser · Workbook Agent.
Why monthly
Your product lines change, staff turns over, workflows drift, and the models improve. A tool you install once quietly falls behind all of that.
The monthly fee covers monitoring, tuning, updates, and support: the ongoing work that keeps the agent earning its keep as your business changes around it.
If the agent stops earning its keep, the report card shows it first. That’s the deal: the numbers are yours to judge us by, every month.
Pricing
Two numbers, no tiers to decode. Start with the pilot, and decide on the numbers once discovery has set the scope.
Setup: one time, per agent
$750–$1,500
Discovery and build: mapping the workflow, setting the agent’s permissions and limits, and testing it against your real inbox and systems before it goes live.
Monthly: per agent
$399–$799 / month
Depending on scope. That’s our fee, all-in: monitoring, tuning, updates, support, and the monthly report card.
One honest pass-through: on the Microsoft route, the agent’s usage runs on Microsoft Copilot Credits, billed by Microsoft directly to you at their current rates. Typically one shared credit pack covers the first agent or two. We size it during discovery and review consumption with you monthly, so it never lands as a surprise.
The pilot
No big commitment up front. One agent, a written scope, and success measured in plain numbers, then you decide.
A single starter agent, running on your real work, long enough to judge it on results, not a demo.
What the agent may do, what it may never do, and where a human approves, in writing, before we start.
Success is hours handed back and errors caught, agreed up front, reported weekly.
If it doesn’t earn its keep, it ends cleanly: your data stays in your systems, nothing is held hostage.
A pilot isn’t a smaller version of the sales pitch: it’s the product, on trial. You’ll see the drafts it writes, the follow-ups it catches, and the brief it sends, on your own operation, with your own people approving its work.
At the end of 60 days there are only two honest outcomes: the numbers justify continuing, or they don’t and we switch it off. Either way you keep everything it produced.
One flat pilot fee, set after discovery
The fee depends on which agent and how much setup your systems need, so it’s set once we’ve seen the work in discovery, quoted in writing before the pilot starts, with no surprises after.
Bounded and audited
That’s the whole point. Every safeguard below is part of the standard setup, not an upgrade.
Each agent can only reach the inbox, files, and system it was set up for, nothing else in your business, by design.
Anything customer-facing waits for a human tap. Drafts, flags, and briefs are the agent’s job; sending is yours.
Every action the agent takes is logged, and the log is yours, reviewed in the monthly report card and available any time.
The agent never touches your professional work product: no reports, no drawings, nothing sealed or signed. Professional judgment stays human, always.
If you ever end the service, the agents switch off, your data and exports come back to you, and our access is revoked. Your business is never held hostage by its own tools.
Tell us which of your team’s recurring headaches is worth handing off first. We’ll do the fit math with you, and say so plainly if an agent isn’t the answer.